Budget & Treasury
He left the Municipality to join Free State Provincial Treasury where he was employed as the Assistant Director under the Municipal Support Unit, a unit responsible to overseeing and supporting municipalities with financial management issues. He got a promotion to the position of Deputy Director at the North West Provincial Treasury (still within the Municipal Support Unit).
He returned back to the Free State when he was appointed as the Chief Financial Officer at Letsemeng Municipality. From Letsemeng Municipality he joined Tswelopele Municipality with effect from April 2013. Having worked at two Provincial Treasuries (Free State and North West) and his position being his second position as Chief Financial Officer, gave him great exposure to municipal finances at different municipalities with unique challenges and as such he learned best practices in terms of addressing such challenges.
Role of the Chief Financial Officer
Budget & Treasury manages the financial affairs of municipality to ensure the optimum use of all municipal assets. In essence, it is the protector of the public purse as it levies taxes and charges on the public, collects the taxes and charges for the public, and administers the expenditure of those taxes and charges on goods, services and assets on behalf of the public.
Ensuring a sound financial management through effective collection of revenue, sustainable utilisation of resources and accurate recording of financial transactions.
Key performance areas
- Annual budget process.
- Annual financial statements.
- Credit control and debt collection.
- Supply chain management.
- Ensure compliance to MFMA.
- Render support services to other departments.
- Develop and implement sound financial policies and procedures.
- Maintain a GAPAM/GRAP compliant asset register.
The Budget & Treasury Directorate is split into 4 sections: Income, Expenditure, Budget Office and Supply Chain Management.
- Billing of accounts, including per-paid metering management.
- Cash/revenue collection and management including cashiering, direct debit payment, bank payment, sundry debtors and water and light payment monitoring.
- Credit control, including service cut-offs, legal action and pensioner and indigent rebates.
- Rate levying and rate clearances.
- Meter reading.
- Bank reconciliation: ensure that cashbook and related entries are reconciled to the bank statements.
- Investment management: to promote the preservation of funds and optimal cash value management.
- Creditors and purchases: ensure the effective management of creditor payments including employees.
- VAT: ensure that all taxation is paid and claimed in terms of the appropriate legislation.
- Insurance: to ensure that all municipal assets and operations are adequately and realistically covered by the insurance.
- Risk management: ensure the implementation of effective financial risk management framework and procedures.
- Policies and by-laws: ensure that by-laws, policies and procedures- complies with the legislative prescripts of council.
3. Budget and Treasury Office
- Asset management
- Liability management
- Bank reconciliations
- Maintaining budget on financial system
- Budget and budget implementation
- MFMA and other legislative compliance
- Monthly, quarterly, midyear and yearly reporting
- Training of financial interns
- Annual financial statements
- Implementing all relevant accounting standards
4. Supply Chain Management
Key documents Visit the Information Center, Documents Library for copies of the SCM policy, download the application to be listed as an accredited supplier, and other SCM forms.
The objectives of SCM Unit include:
- Ensure that procurement processes are fair, equitable, transparent, competitive, cost effective and consistent with the Supply Chain Management Policy.
- Ensure that goods and services are delivered to the right place, in the right quantity, with the right quality, at the right cost and at the right time.
- Promote consistency in respect of SCM policy and other related initiatives in Government.
- Give effect to the provisions of the Constitution.
- Give effect to the provisions of the MFMA.
Chief Financial Office
Chief Financial Officer
Mr Lefa Moletsane
Fax : 051 853 1332